OfficeSpot 2.0 allows a transparent, understandable Time Account Management: Your employees keep Time Accounts, which you can evalute flexibly. Thus, the working hours which you spend for your clients, can be recorded clearly and detailed - hourly rates can be defined freely. In addition the tool integrates a flexible status management that simplifies controlling and billing.

Modes of Bills

Whether fixed-price-rate, daily rate, bonus, hourly wages or commission: With OfficeSpot 2.0 you can keep track of all kinds of billing.

Assignmant of Permissions

Access rights in OfficeSpot 2.0 are assigned fine-granulated per time account and employee. The software distinguishes four different categories: Who can book on its own accounts? Who can view other accounts? Who is allowed to book for other empolyees? And: Who may ultimately set the billing status?

Note Management

With paper, telephone and e-mail notes, you are always up to date.

History

Using the History Function in OfficeSpot 2.0, you always know which employee had access to the account and when.

Tag Management 

Add additional information to the time accounts. You can assign private or shared tags.

Filtering

Filter accounts according to employees, jobs or account status. You define the storable parameters.

Timesheets

Assign Timesheets to the time accounts of your employees and thus register all information that is relevant for time and account management like project, beginning and duration of work. 

Status Management

Can the timesheet be cleared? Has it been cleared already? The Status Function of the Timesheets keeps you permanently up to date.

User Definable Additional Fields 

Further additional fields - eg. who in a new job is the right contact person - can be added to the Timesheets. This avoids confusion in communication and increases efficiency.

Quickfinder

Der Quickfinder ordnet die Stundenzettel schnell und einfach den richtigen Zeitkonten zu.

Quickview

The Quickfinder matches the Timesheets quickly and simply with the right time account.

Rapid Aggregation

With this sum function OfficeSpot 2.0 shows you, which position in the timesheet lists are billable and which are not yet.

Filter Functions for Lists

With 10 filters OfficeSpot 2.0 provides you with all important tools for precise accurate, individual evaluation and billing of your timesheet lists and thus make the internal, statistical analysis of sales marketing more transparent.

Time-Filter

Timesheets can be displayed as dynamic lists. You may filter the Timesheets either quarterly or use the flexible period filter for further predefined periods of time.

Free Filter Combination 

OfficeSpot 2.0 offers the ability to combine all the Timesheet filters freely and flexibly.

Status and User Filters 

Filter Timesheets according to their status - eg. open, closed or billed - or view the Timesheets sorted according to special users. The right to change the statuses of emplyees, is subject to a predetermined access hierarchy.

Tag Management 

Personal and shared tags - additional "labels" - can be assigned to the Timesheets.

Note Management

Important information can be saved as paper, telephone or e-mail note.

History

By the History, you can keep track of all changes in Timesheets and when and by whom they were made.

Mass Actions for Lists 

Many actions in OfficeSpot 2.0 can be executed as a mass action.

Export Function

The raw data of the Timesheet Lists and selections can be exported companywide with one click.